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Youth Assembly Support Officer

Posted 11/04/2024

Up to £33407 per annum + Excellent AL allowance, Hybrid working

Belfast

Temporary

Public Sector

Job Description

MCS Group is delighted to partner with Northern Ireland Assembly in their search for a Youth Assembly Support Officer on a 6 month basis with potential for extension.

The Role


The Youth Assembly Support Officer will work as part of a team within the Education Service - Youth Assembly, and will be managed by the AG6 Youth Assembly Coordinator. The role is a full-time role, 37 hours per week, usually undertaken Monday to Friday, however out-of-hours work, including evenings and weekends, will be required, for which time off in lieu will be provided.

The YA Support Officer will be required to undertake a variety of tasks including but not limited to:

  • Assisting in the administrative work associated with the delivery of the Youth Assembly;
  • Assisting in designing and delivering communications plans and activities, including through social media and digital platforms;
  • Working directly with a diverse group of young people aged 12-16 to facilitate the day-to-day work of Youth Assembly Committees both online and offline;
  • Facilitating maximum participation of Youth Assembly Members through regular contact and support;
  • Supporting the delivery of online and offline events and activities associated with the Youth Assembly;
  • Assisting in the planning and delivery of the plenary sittings of the Youth Assembly;
  • Collating and preparing the agenda and papers for online and face-to face meetings in a timely and accurate manner;
  • Attending meetings, minute taking and capturing actions/notes and proactively following up on actions to ensure timely delivery;
  • Record keeping, capturing and reporting data to inform the development of the programme;
  • Researching and preparing accurate and timely information;
  • Reviewing all incoming correspondence and prioritising next steps as necessary;
  • Drafting correspondence ensuring that work is accurate and presented in the corporate format;
  • Using electronic systems to produce accurate and timely statistical information or reports to assist decision makers;
  • Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare, produce and present documentation including letters, memos, presentations and reports of a consistently high quality;
  • Checking and processing invoices for payment through electronic payment system;
  • Complying with all of the Assembly Commission's staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures and all mandatory training requirements;
  • Managing information and records in accordance with established policies and statutory requirements; and
  • Carrying out other duties that the Assembly Commission reasonably requires
    of you.

The Person

At least a primary degree, minimum 2.2 classification, in any subject.
Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated;
AND
At least two years' experience in a) - d) listed below:

OR Four years' experience in each of the following:

  1. The provision of participative youth led-projects e.g. delivering projects where young people are facilitated to make decisions and have their views heard on issues that matter to them;
  2. Planning and organising workload using own initiative to deliver high quality work to deadlines;
  3. Communicating accurately and clearly (both in writing and orally) complex or detailed information to stakeholders such as colleagues, managers, customers or members of the public; and
  4. Contributing to the planning, allocation, monitoring and evaluation of resources e.g. people, finances.

Desirable Criteria:

  1. A good knowledge of the structures and role of the Northern Ireland Assembly
  2. A good knowledge of the youth sector in Northern Ireland.

The benefits

  • £33,407 per annum
  • Excellent annual leave entitlement
  • This is a fantastic opportunity to join a busy team
  • Hybrid Working

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.
MCS Group is committed to providing equality of opportunity to all.

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **

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